The name of the
organization shall be the International Medical Physics Certification Board
(the “Board” or “IMPCB”).
The objectives and purposes of the Board shall be as follows:
2.1 To define minimum
professional standards and improve the practice of medical physics where
medical physics is defined as the application of physics and related sciences
to the clinical practice of medicine (including but not limited to Radiation
Oncology Physics; Diagnostic Radiology Physics; Nuclear Medicine Physics;
Non-ionizing Radiation Physics; Medical Health Physics; and Physiological
Measurements);
2.2 to
establish the infrastructure, requirements and assessment procedures for the accreditation
of medical physics certification programs offered by Regular Members of the
Board;
2.3 to
establish the infrastructure, requirements and examination procedures for the
certification of medical physicists;
2.4 to
conduct examinations to test the competence of candidates for Board certification
in the field of medical physics;
2.5 to
grant and issue certificates in the field of medical physics to applicants who
have been found qualified by the Board;
2.6 to maintain a
registry of holders of such certificates and serve the public by preparing and
furnishing lists of medical physicists who have been certified by the Board;
and
2.7 to establish a
continuing education and professional development system for certified medical
physicists.
Membership shall consist of medical physics organizations of the
following classes:
3.1.1 Charter Member;
3.1.2 Regular Member;
3.1.3 Supporting Member;
3.1.4 Observing Member; and
3.1.5 Associate Member
(Corporate Affiliate).
Charter Members are medical physics
organizations which are the original organizations that formed the IMPCB. Each
Charter Member contributed a One-Time Fee of the amount depending on the per
capita Gross Domestic Product and the number of medical physicists. Charter
Members are Regular Members.
Regular Members shall be medical physics
organizations which have joined the IMPCB and shall maintain their governance
arrangements consistent with these By-Laws where allowed by the laws of the
nation in which their organization is registered.
Supporting Members shall be Regular Members
that meet special requirements, to be determined by the Board, or Federations
of Medical Physics Organizations that represent more than five medical physics
organizations, and shall provide support to the Board.
Observing Members shall be medical physics
organizations which have not adopted the model guidelines of the Board but have
joined the Board with the intention of becoming Regular Members.
Associate Members are also called Corporate
Affiliates. They shall be commercial companies which have joined the Board to
provide financial, educational, or other support.
Membership application shall be on a form authorized by the Board. The
method of election to membership in each class shall be as specified in the
Rules.
The right to vote shall be extended to Regular Members. Each Regular
Member has one vote, to be cast by the Voting Person or the Alternate,
appointed by the member organization.
The Board shall have the following officers:
4.1.1 President;
4.1.2 Chief Executive
Officer (the CEO);
4.1.3 Secretary General;
4.1.4 Registrar – who shall
chair the Registry and Records Committee;
4.1.5 Chief Examiner – who
shall chair the Accreditation Committee; and
4.1.6 Treasurer.
The Executive Committee shall consist of all six officers. The CEO
shall chair all committee meetings.
5.1 Responsibilities
The management of the Board shall be vested in the Board of Directors
(BOD). The BOD shall direct the operation of the Board according to the Bylaws
and Rules. The BOD may delegate certain powers to committees, officers, or
staff. The BOD shall have other duties as specified in accordance with the
Bylaws and Rules.
5.2.1 The membership of the BOD shall consist of
all six Officers, three At-Large members, and the International Organization
for Medical Physics (IOMP) Liaison.
5.2.2 At least one of the
At-Large member shall be from a Charter Member.
5.2.3 BOD members may not
serve as voting members of the Accreditation Committee described below, except
the Chief Examiner.
5.3.1 The term of office
shall begin on 1 January. All terms shall be for three years except the CEO.
5.3.2 The term of the CEO
shall be determined by the BOD, with a maximum of nine years. After which the
CEO shall step down and not to hold any office for at least one year.
5.3.3 Three year terms for
the Secretary General, the Registrar, and the Chief Examiner, on a staggered
basis with one of these positions determined by election every year.
5.3.4 Three year terms for
the President, the Treasurer, and the IOMP Liaison, on a staggered basis with one
of these positions determined by election every year.
5.3.5 Three year terms for
the At-Large members of the BOD, on a staggered basis with one of these
positions determined by election every year.
5.3.6 The President, the
Secretary General, and the At-Large Member 1 shall begin their terms at the
same time. The Treasurer, the Registrar, and the At-Large Member 2 shall begin
their terms at the same time. The IOMP Liaison, the Chief Examiner, and the
At-Large Member 3 shall begin their terms at the same time.
5.3.7 After serving for a
maximum of two terms, a member of the BOD shall step down and not to hold the
same office for at least one year before becoming eligible for re-election.
5.3.8 Vacated office due to
resignation or other reasons shall be filled by the BOD to serve out the
remainder of the term by election or by an alternative approach as determined
by the BOD at the time. The two-term limit does not include the time served when
filling a vacated office.
5.4.1 Eligibility – the candidate must be an
experienced medical physicist certified by a member organization as a medical
physicist, or equivalent in the formation years of the Board.
5.4.2 The Nomination and
Election Committee (NEC) described below shall choose candidates based on past
performance in voluntary work in international medical physics organizations.
5.4.3 Preference shall be
given to experience, contributions of the individual, and number of medical
physicists in the member organization to which the individual belongs.
5.4.4 Nominations shall be
presented by the NEC to the BOD by 31 July.
5.4.5 Nominees shall be
required to give their consent for their nomination to be accepted.
5.4.6 Election shall be by a
majority vote of the BOD, conducted by 31 October, except in the case where the
election is to fill a vacated office.
5.4.7 In case of a vacated
office, the NEC shall present to the BOD at least one candidate at least two
weeks before the next Board meeting for election by the BOD.
5.5.1 A regular meeting of
the BOD shall be held annually or more frequently, either in person, or
electronically via teleconferences or emails.
5.5.2 Such annual meeting
shall be held with advanced notice of at least two weeks, given by the
Secretary General.
5.5.3 A majority of
Directors shall constitute a quorum.
The President shall:
5.6.1 Preside at all
meetings of the BOD;
5.6.2 report
to the BOD all matters of importance periodically and during the BOD meetings;
5.6.3 at
the time of the Annual Meeting, submit to the BOD a report of the operations of
the Board;
5.6.4 serve
as members of the committees specified below; and
5.6.5 represent
the Board externally.
The CEO shall:
5.7.1 Assist the President
in the performance of the President's duties;
5.7.2 in
the absence or incapacity of the President, perform the duties of the President;
5.7.3 chair
the Executive Committee and handle all day to day operation of the Board;
5.7.4 report
to the BOD all matters of importance periodically and during the BOD meetings;
and
5.7.5 serve
as members of the committees specified below.
The Secretary General shall:
5.8.1 Be
responsible for the proper recording of meetings of the BOD and EXCOM;
5.8.2 be
the custodian of the corporate books, records, the list of Voting Members;
5.8.3 be
responsible for maintaining the website;
5.8.4 perform
all duties normally incident to the Office of the Secretary General;
5.8.5 perform
such other duties as may be prescribed by the BOD, the CEO, or the President;
and
5.8.6 in
the event that the offices of the President and the CEO becoming vacated for
any reason, call a meeting of the BOD for the purpose of electing a President
and a CEO.
The Treasurer shall:
5.9.1 Be
responsible for the funds of IMPCB;
5.9.2 be
responsible for the keeping of such funds in depositories approved by the BOD;
5.9.3 insure
that all necessary tax returns are filed;
5.9.4 assist
the Board’s staff in the preparation of annual financial reports;
5.9.5 perform
all duties normally incident to the Office of the Treasurer; and
5.9.6 perform
such other duties as may be prescribed by the BOD, the CEO, or the President.
The IOMP Liaison shall:
5.10.1 Serve as the
representative of IOMP and communicate official resolutions made by both
organizations that are relevant to each other; and
5.10.2 assist
the leaders of both organizations communicate matters of importance.
The Chair of AC shall be the Chief Examiner. The committee shall have
at least three members including the Chair. They shall serve staggered
three-year terms. To fill a vacant position, the Chair shall propose to the
Board who shall make the appointment. The AC shall:
6.1.1 Be responsible for all
matters related to applications to the Board for accreditation of regional / national
medical physics certification programs;
6.1.2 make
recommendations to the Board to approve or disapprove each application;
6.1.3 assist
the Treasurer to determine the fee paid by each medical physicist certified by
the accredited program who applies for an IMPCB certificate;
6.1.4 provide
the Registrar the full name and certification number for each IMPCB certificate
issued; and
6.1.5 organize
the examination process when the Board resolves to conduct examinations to test
the competence of candidates.
The Chair of RRC shall be the Chief Registrar. The committee shall
have three members in addition to the Chair. They shall serve staggered
three-year terms. To fill a vacant position, the Chair shall propose to the
Board which shall make the appointment. The RRC shall be responsible, in
addition to other assignment, for keeping the official record related to:
6.2.1 Historical records of
IMPCB;
6.2.2 applications
for accreditation;
6.2.3 all
IMPCB accredited certification programs; and
6.2.4 all
IMPCB certificates issued.
The BOD shall appoint the most recent Past CEO as the Chair, if available, or other person deemed suitable by the BOD if the
most recent Past CEO is not available. The committee shall have three members
including the Chair. They shall serve staggered three-year terms. To fill a
vacant position, the Chair shall propose to the BOD which will make the
appointment. The RC shall be responsible for vetting all changes in policies,
Rules, and By-Laws before being acted on by the EXCOM and the BOD.
If available the most recent Past President, the most recent Past CEO,
and a third member who has served in the EXCOM appointed by the BOD shall form
the NEC. All shall serve three year terms on staggered basis. If not available,
the Board shall appoint a total of three members among past officers, BOD
members, or voting members of Regular Member Organizations to server in the
NEC, until the past CEO and the past President are available to serve. The NEC
shall elect its own Chairperson.
6.4.1 The NEC shall solicit
nominations for vacancies and produce a slate as specified in Section 5.4.
6.4.2 The NEC shall work
with the Secretary General who shall distribute the ballot to all Directors.
6.4.3 The Secretary General
shall tally the voting results before 15 November except in the case of an
election to fill a vacated office where Section 5.4.7 is followed.
The Finance Committee shall consist of the Treasurer, Secretary
General, and the CEO. The Treasurer shall be the Chair of the committee.
The BOD may establish other committees and sub-committees as needed.
A Member Organization may be disciplined for violation of the Board’s
By-Laws or Code of Ethics, or for any conduct detrimental to the reputation and
best interest of the Board. Complaints alleging such ethical or other
misconduct may be made by any Regular Member Organization or any individual.
The BOD shall investigate the circumstances and determine if further action
should be taken. BOD members who are from any of Member Organizations involved
in the case shall be excluded from both investigation and jurisdiction.
The amount of dues for all classes of membership shall be recommended
by the FC and approved by the BOD by a majority of the Directors. Nonpayment of
dues may result in termination of membership as prescribed in the Rules.
The fiscal year
of the Board shall be the calendar year.
The Rules augment the By-Laws. Their purpose shall be to detail and
expedite administrative matters of the Board. The Rules shall include matters
which come under the purview of the BOD, which shall be responsible for their
development, enactment, and documentation.
The enactment and amendment of a Rule shall require a majority vote of
the members of the BOD and becomes effective immediately after such ballot
unless otherwise stipulated. The act of enacting or amending a Rule shall be in
accordance with the Rules.
11.1 The Rules Committee,
the BOD or a Regular Member may propose amendments to the By-Laws by proposing
the amendment to the BOD in time for inclusion on the agenda for the next
meeting of the BOD.
11.2 Amendments to the By-Laws
shall require a minimum of two thirds support of the BOD before being able to
be put to the Regular Members for a vote.
11.3 Amendments to the By-Laws
put to the Regular Members shall require the approval of the Voting Members. A
Voting Member is designated by each Regular Member. The Secretary General is
responsible for keeping on record the list of Voting Members. The amendment
ballot shall be conducted by mail and/or e-mail. A simple majority (> 50%)
of the Voting Members shall decide the vote.
11.3 Intended amendments
should be circulated to the Voting Members at least four weeks prior to the
deadline for returning mail and/or e-mail ballots.
11.4 When the number of
Voting Members exceeds thirty, a simple majority of the valid returned ballots
shall decide the vote.
The Board is organized exclusively for charitable, scientific, and
educational purposes as defined under section 501 (c) (6) of the US Internal
Revenue Code of 1954 (or the corresponding provision of any future United
States Internal Revenue Law). No part of the net earnings of the Board shall
inure to the benefit of, or be distributable to, its members, Directors,
officers, or other private persons, except that the BOD shall be authorized and
empowered to pay reasonable compensation for services rendered and to make
payments and distributions in furtherance of the purposes set forth herein. No
substantial part of the activities of the Board shall be the carrying on of
propaganda, or otherwise attempting to influence legislation, and the Board
shall not participate in, or intervene in (including the publishing or
distribution of statements) any political campaign on behalf of any candidate
for public office. Notwithstanding any other provision of these articles, the
Board shall not carry on any other activities not permitted to be carried on by
(a) a corporation exempt from Federal Income Tax under section 501 (c) (6) of
the Internal Revenue Code of 1954 or the corresponding provision of any future
United States Internal Revenue Law, or (b) a corporation, contributions to
which are deductible under Section 170 (c) (2) of the Internal Revenue Code of
1954 or any other corresponding provision of any future United States Internal
Revenue Law. In the event of dissolution of the Board, the EXCOM, with the
approval of the BOD shall pay or make provision for the payment of all the
liabilities of the Board. The residual assets of the Board will be turned over
to one or more organizations which themselves are exempt as organizations
described in sections 501 (c) (6) and 170 (c) (2) of the Internal Revenue Code
of 1954 or corresponding sections of any prior or future Internal Revenue Code,
or to the Federal, State, or Local government for exclusive public purpose, as
the BOD shall determine.
No Director or Officer of the Board shall be personally liable for
damages in any proceeding brought by, or in connection with any claim, action,
suit, or proceeding to which he or she may be or is made a party by reason of
being or having been a Director or Officer of the Board, provided, however,
that such relief from liability shall not apply in any instance where such
relief is inconsistent with any provision of the Code applicable to
corporations described in 501 (c) (6) of the Internal Revenue Code.
The members of the Bylaws Committee are
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Voting Member
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